Administrative Assistant

Oklahoma City, OK.
Posted 3 weeks ago

Bookkeeping & Data Entry

Utility & Miscellaneous Business Bills & Expenses: Retrieve Bills from Online, Enter Bills into Accounting Software, & Pay Online
Reconcile Credit Card Statements in Accounting Software
Review Expense Reports in Accounting Software: Approve/Reject/Audit/Correct Expense Reports and Expenses

Customer Service

Greet & Assist Customers In-Person
Function as Primary Business Phone Operator
Send Customer Invoices to Accounts Payable & Primary Contacts
Review Collections (Past Due Account Receivables) and contact customers via email/phone
Complete W-9 Form Requests and Send to Customers
Complete Affidavits from Customers and get signed by Appropriate Company Authority
Request Certificates of Insurance for Customers
Process Customer Credit Card Payments using Virtual Terminal (Online CC Processor)

Office Management

Compile, Update, and File Important and Sensitive Documents
Purchase & Maintain Office Supplies
Clean & Maintain Common Areas of Office: Showroom, Breakroom, Restrooms
Stamp & Stuff Outgoing Mail
Participate in Operations Meetings
Occasionally Perform Errands Out of Office
Occasional Event Planning
Use & Maintain Office Equipment such as Printers and Label Makers
Use & Maintain & Software such as PDF Software and Online Account Portals


Paid Holidays
Paid Time Off Accrual Program
Group Health & Dental Insurance After 60 Days
Matching 401k After 1 Year

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.


Skills & Qualifications

Competent in Microsoft Windows
Competent in Chrome or Edge Browsers
Competent in Microsoft Office (O365) Word, Excel, Outlook
Proficient in Typing & 10-Key, Calculator
Attentive to Details
Intermediate Ability in Written and Verbal Communication
Learn & Think Quickly
Be Resourceful
Advanced Organizational Skills, Systematic
Ability to Prioritize and Manage Time
Punctual & Timely in Attendance and Performance
Positive and Upbeat Attitude & Appearance
Work Seated Approximately 90% of the Day

Education and Experience

High School Diploma or GED Required
2-4 Years’ Experience in Administrative Work

Job Features

Job Category


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